Criteria for a visit

Visits from parents whose children are struggling in their education are always welcome. We will try to help and offer advice as appropriate. Please contact the office for a mutually convenient time.

To place a child at Breckenbrough there needs to be support from the child’s Local Authority or Social Services. This would need an EHC Plan from the LA.

The potential pupil needs to fulfil the following criteria;

  • He has academic potential and would like the opportunity to succeed educationally.
  • He recognises that they have had and do have problems in school.
  • He is willing to address their problems and progress.
  • He is not a threat to other pupils.


Initial Visit

The pupil and supporting adults are invited to visit the school. At the visit the adults and the boy will meet with a senior member of staff, usually the Head or Deputy Head. The discussion will focus on the specific needs that the boy requires support with and on the ethos of the school. The boy will be encouraged to talk about his educational experiences and his aspirations. The aims of the conversations are to see if the boy and the school are compatible.

The boy will be taken on a comprehensive tour of the school by a pupil of the school. They will enter classrooms where they can talk with staff and pupils alike.

After the tour there will be an opportunity to ask questions of the senior member of staff. Discussions are then held about the next step. If it is felt that the boy could respond positively to the school ethos then the next stage is planned. This will be very dependent on the level of support from the local authority. Discussions will include how to proceed with the Local Authority.

If at this stage it is felt that Breckenbrough is not appropriate, the school will suggest alternative schools that might be more suitable.

Assessment visits

If it is decided that Breckenbrough could be an appropriate placement, and if the Local Authority and/or Social Services are supportive, then plans are made for a series of in house assessment visits by our Transitions Manager, following an initial home visit. These visits are planned in great detail with parents to ensure that the boy has a positive experience and a good chance of success. The planning considers the length of time that the visit should take and the lessons and experiences that the boy can have.

For boarders, overnight assessments are imperative, parents are expected to stay nearby to support and participate in the process if necessary.

We will contact the previous educational establishments as appropriate.

Meeting the SENCo 

During the assessment period there will be an opportunity for the boy to meet with the SENCo  within the school.


If there is no support from the Local Authority and parents are convinced that Breckenbrough is the right place for their son then a visit is arranged. This takes the same the same format as the above assessment visit. The visit is carefully planned with parents.

At its conclusion the school will write a summary report including the rationale of the visit. If a place is available and we are offering a placement, then the Head will be a witness for the tribunal and our reports will be our evidence to support the placement.

Our evidence pack will provide:

  • Personal Provision Map
  • Occupational Therapy – Initial overview, paperwork based assessment
  • Psychological – Initial overview, paperwork based assessment


We are not able to include:

  • Educational  Psychological / Psychiatrist assessment
  • Full Occupational Therapy sensory assessment
  • Speech & Language assessment


Formalising the placement

If there are concerns that Breckenbrough might not be able to support a boy, then the school will be transparent with parents and the Local Authority. If there is a strong case for additional resources this will be highlighted to the Authority with full reasons why.

If, as the assessment process evolves, it becomes clear to all concerned, the school, parents, the Local Authority, Social Services and most importantly the pupil that Breckenbrough is appropriate and it is felt that the pupil will be able to flourish at the school, the the school will contact the local authority and arrange a start date and confirm the placement by letter.

If it is felt that Breckenbrough is appropriate then the school will send a letter confirming the provisional offer of a place dependent on a risk assessment and full Child Protection disclosure to the relevant authorities and to the parents/guardians. The school will ask for a named person to be responsible for the Risk Assessment and Child Protection Information.

Confirming the placement

When the Risk Assessment and Child Protection information has been sent to school then it will be reviewed by members of the Schools Child Protection Team to assess if there are any serious concerns or issues.

In some cases after the risk assessment and analysing other information the school judges that the pupil’s needs demand additional resources, or that the offer of a place needs to be withdrawn, then the school will inform the parents and the Authority.

When it is decided that the pupil is appropriate, a letter of confirmation will be sent, with an agreed starting date and an agreement on fee level (including additional resources if required) to the Local Authority.

Parents and pupil are sent the Welcome Pack. Parents will be sent a copy of the letter of confirmation and the admission papers.

Placement review

A review will be held within 8 weeks to ensure that the placement is working well and is appropriate. At this initial review parents will be invited to contribute to the pupils Background Sheet which will form the basis for all education and care planning.


Breckenbrough School supports the use of NASS contracts for all pupil placements and we will issue one if we have not received one from the authority at the end of the placement review period.